{"id":10312,"date":"2018-08-14T10:27:07","date_gmt":"2018-08-14T10:27:07","guid":{"rendered":"http:\/\/www.mcfade.co.uk\/blog\/?p=10312"},"modified":"2023-07-02T16:30:35","modified_gmt":"2023-07-02T16:30:35","slug":"the-reality-of-running-workshops","status":"publish","type":"post","link":"https:\/\/www.mcfade.co.uk\/blog\/the-reality-of-running-workshops","title":{"rendered":"The Reality of Running Workshops"},"content":{"rendered":"\n

One of the most common issues we get are people asking to cancel (or come on a different workshop for no extra cost) – it could be work related, or a sick pet or anything life throws up. We have to say no in order to stay in business – hope this explains why!\u00a0<\/strong><\/p>\n\n\n\n

\"\"<\/figure>\n\n\n\n

We love running workshops at McFade – it’s our way of doing photography we love AND sharing our passion for all things camera related. <\/p>\n\n\n\n

But for our workshops to be worthwhile, we need to keep an eye on the numbers. Whilst it’s “fun” to do, it has to be done as a business.<\/p>\n\n\n\n

This means that we always need to make decisions on whether to go ahead with a workshop<\/a> based on how many are booked on the session, so I thought I’d explain how it works.\u00a0<\/p>\n\n\n\n

The Base Numbers<\/h2>\n\n\n\n

To create a workshop, we need to work with numbers:-<\/p>\n\n\n\n

  • Costs of the workshop – petrol + location hire + models + facebook adverts + misc (\u00a3)<\/strong><\/li>
  • Number of delegates needed<\/strong><\/li>
  • The actual number of delegates booked<\/strong><\/li>
  • “Worth doing” workshop rate (\u00a3\/hr)<\/strong><\/li>
  • Workshop Length (h)<\/strong><\/li><\/ul>\n\n\n\n

    Example Workshop<\/h2>\n\n\n\n

    So here’s how it works – the numbers are chosen for ease, rather than actual real values\u00a0<\/p>\n\n\n\n

    The plan –<\/p>\n\n\n\n

    • Portrait workshop, <\/li>
    • 4 hours, <\/li>
    • 4 photographers and <\/li>
    • 1 model<\/li><\/ul>\n\n\n\n

      Costs = \u00a35 (petrol) + \u00a315 (hall hire) + \u00a320 * 4 (model for 4 hours) = \u00a3100 COSTS<\/strong><\/p>\n\n\n\n

      Lets say we need to make \u00a325 per hour to make it worth while<\/p>\n\n\n\n

      We get the following numbers – Apologies if you’re not into spreadsheets…\u00a0\u00a0<\/p>\n\n\n\n
      Number of delegates needed<\/td>4<\/td><\/tr>
      Number of delegates booked<\/td><\/tr>
      “Worth doing” workshop rate (\u00a3\/hr)<\/td>25<\/td><\/tr>
      Workshop Length (h)<\/td>4<\/td><\/tr>
      Model Rate<\/td>20<\/td><\/tr>
      Location costs<\/td>15<\/td><\/tr>
      Other costs<\/td>5<\/td><\/tr>
      Costs of the workshop – petrol + location hire + models + misc (\u00a3)<\/td>100<\/td><\/tr>
      Worthwhile if full (hrs * worth doing + costs)<\/td>200<\/td><\/tr>
      Costs per delegate (if full)<\/td>50<\/td><\/tr>
      Actual No. Delegates<\/td>Takings<\/td>Profit<\/td>Rate<\/td><\/tr>
      4<\/td>200<\/strong><\/td>100<\/strong><\/td>25<\/strong><\/td><\/tr>
      3<\/td>150<\/strong><\/td>50<\/strong><\/td>12.5<\/strong><\/td><\/tr>
      2<\/td>100<\/strong><\/td>0<\/strong><\/td>0<\/strong><\/td><\/tr>
      1<\/td>50<\/strong><\/td>-50<\/strong><\/td>-12.5<\/strong><\/td><\/tr><\/tbody><\/table>\n\n\n\n

      So in the above workshop, we have to calculate whether it’s worth running or not.<\/p>\n\n\n\n

      • With 4 delegates – \u00a325 – definitely yes<\/li>
      • With 3 delegates – \u00a312.50 – not ideal, but maybe<\/li>
      • With 1 or 2 – \u00a30 or -\u00a312.50 – we are making nothing or losing money, so this would be cancelled<\/li><\/ul>\n\n\n\n

        Hopefully, you can see the impact of cancellation – in this scenario we either half our rate or would work for \u00a30.\u00a0We could of course charge<\/p>\n\n\n\n

        We hate saying “no” to people who have to cancel – but if we did refunds, it’s pretty likely that we’re moving from a “worthwhile” workshop to working for nothing or losing money.\u00a0<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

        One of the most common issues we get are people asking to cancel (or come on a different workshop for no extra cost) – it could be work related, or a sick pet or anything life throws up. We have to say no in order to stay in business – hope this explains why!\u00a0 We […]<\/p>\n","protected":false},"author":1,"featured_media":9892,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"rop_custom_images_group":[],"rop_custom_messages_group":[],"rop_publish_now":"initial","rop_publish_now_accounts":{"twitter_22977785_22977785":"","facebook_10157410341118549_123005067715685":""},"rop_publish_now_history":[],"rop_publish_now_status":"pending","_uag_custom_page_level_css":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ngg_post_thumbnail":0,"footnotes":""},"categories":[3,29,7,30,10],"tags":[669,670,206],"class_list":["post-10312","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-business","category-people","category-training","category-workshop","tag-maths","tag-spreadsheets","tag-workshops"],"uagb_featured_image_src":{"full":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade.jpg",1000,667,false],"thumbnail":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade-150x150.jpg",150,150,true],"medium":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade-300x200.jpg",300,200,true],"medium_large":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade.jpg",1000,667,false],"large":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade.jpg",1000,667,false],"1536x1536":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade.jpg",1000,667,false],"2048x2048":["https:\/\/www.mcfade.co.uk\/blog\/wp-content\/uploads\/2017\/09\/053-oakwell-hall-M62-light-trails-by-mcfade.jpg",1000,667,false]},"uagb_author_info":{"display_name":"McFade","author_link":"https:\/\/www.mcfade.co.uk\/blog\/author\/admin"},"uagb_comment_info":0,"uagb_excerpt":"One of the most common issues we get are people asking to cancel (or come on a different workshop for no extra cost) – it could be work related, or a sick pet or anything life throws up. We have to say no in order to stay in business – hope this explains why!\u00a0 We…","_links":{"self":[{"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/posts\/10312","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/comments?post=10312"}],"version-history":[{"count":10,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/posts\/10312\/revisions"}],"predecessor-version":[{"id":177892,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/posts\/10312\/revisions\/177892"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/media\/9892"}],"wp:attachment":[{"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/media?parent=10312"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/categories?post=10312"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.mcfade.co.uk\/blog\/wp-json\/wp\/v2\/tags?post=10312"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}